Utah Asian Festival

Overall Booth Disclaimer:

While the Utah Asian Festival is open to all, our mission is to highlight the vibrant cultures, foods, resources, and organizations which represent our local Asian American communities. Booths are based on a first-come, first-serve basis depending on the capacity of the UAF and the needs of the Asian American community. Submitting an application does not guarantee acceptance as a booth/vendor. UAF planning committee reserves the right for final booth decisions, placements, acceptance, and rejections.

All payments made after April 3rd are non-refundable regardless of the committee’s decision to accept, reject, waitlist, or otherwise. By submitting to this disclaimer.

Food

Food vendors (booths and trucks) are requested to submit their menu after submitting the application for approval to help prevent duplicate menu items from being sold at the festival. Food booths will be approved on a first come, first serve basis (first to apply, submit their menu, pay deposit, et al.). Any additional applications with menu items too similar to previously approved food booths will either be asked to change their menu items or apply next year. A representative must attend one Utah Asian Festival orientation meeting (TBD)  to ensure understanding of policies and procedures. Selling of alcohol and Coca Cola products are not allowed, but Pepsi products, bottled water, and all Asian drinks are permissible. Setup for food booths will be outdoors at the Utah State Fairpark and will begin on Friday, June 2, 2023 at 1:00pm. You will receive an email confirmation and next steps if your application is moving to the next round. Food booth and food truck applications are incomplete and will be waitlisted until both 1) Menu and 2) Payment are received. Food Booths will operate in 10×20 tents.

Requirements:

• A valid sales tax number used for sales tax form and special return form (committee will provide the forms at the end of the festival).
• Temporary event permit through the Utah Health Department (801-297-6303).
• A Business License
• Food Handler’s Permit
• Use of Point of Sale System (Clover, Square, Toast, TouchBistro etc.)
• Food Booths & Vendors ready by 10:00am on Saturday, June 3, 2023

Costs:

• $100 deposit towards the Utah State Fairpark (goes towards the 20% commission listed in the next bullet point)
• 20% commission revenue from the event to the Utah State Fairpark
• $105 event liability insurance
• Power:
  • $10 (5 amps, 110V)
  • $15 (10 amps, 110V)
  • $20 (20 amps, 110V)
  • $25 (30 amps, 110V)
  • $50 (30 amps  208V single-phase)
  • $75 (50 amps  208V single-phase)
  • $100 (100 amps 208V single-phase)
  • $200 (200 amps  208V single-phase)
• $25 Water & Sewer Combined (sewer for frying oil disposal)

If you have any questions prior to applying as a Food Booth/Truck for the 2023 Utah Asian Festival, please email Deepika Shah KC [email protected] and Karl Ramirez [email protected] 

Non-Profit

Nonprofit Booths are available to organizations that operate solely for the benefit of the local community and are able to provide a 501(c)(3) form/number. Nonprofit Booths are not allowed to sell any food, beverages, or merchandise and must not promote or display anything that might appear to be controversial or political. UAF planning committee reserves the right to determine what may or may not appear to be controversial or political and may decline applicants or remove anything or anyone not in compliance with their decision(s). No hiring, recruiting for employment, fundraising, or selling is allowed at nonprofit booths and will be considered as Commercial. UAF planning committee reserves the right to properly categorize applicants according to booth description and placements will be determined based on registration and submission completion date and are subject to change by the planning committee.

Costs 

• Nonprofit Booth fee: $125 before April 3, 2023
• Access to Power: $25 (30 amps, 110V)

If you have any questions prior to applying as a Nonprofit Booth for the 2023 Utah Asian Festival, please email Pheej Lor [email protected]

Commercial

Commercial Booths can be used to display a product or service or any agency recruiting for employment. You may sell your product or service at the festival provided that you have a valid business license and an EIN number (state Tax ID). Sale of hot food or beverages are not permitted in any Commercial Booth. There are two types of Commercial Booths: Commercial and Artisan. Artisan are for local, Asian-owned small businesses selling art, ceramics, jewelry, home, vintage, niche products, and other related items. Booth placements will be determined based on registration and submission completion date and are subject to change by the planning committee.

Costs

• Commercial Booth fee: $275 (10×10) or $500 (10×20) before April 3, 2023
  • $300 (10×10) or $550 (10×20) after April 3, 2023
• Commercial Artisan Booth fee (10×10 only): $125 before April 3, 2023
• Access to Power: $25 (30 amps, 110V)

If you have any questions prior to applying as a Commercial Booth for the 2023 Utah Asian Festival, please email Kathleya Gracida [email protected] and Grace Rogers [email protected]. For questions about the Commercial Artisan Booth, please contact Janessa Ilada [email protected].